Background Information - UNOPS
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.
Working with us
We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).
At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.
Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
Afghanistan
With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFCO activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services.
The functional objective of UNOPS AFCO is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.
Background Information - Job-specific
Purpose and Scope of Assignment
The Document Management Intern will assist in supporting the VCEP project, focusing on document organization, system testing, and data analysis. The intern will play an integral role in managing both physical and digital documents, as well as contributing to the development of dashboards and visualizations using Looker Studio and BigQuery. This role offers an excellent opportunity to gain practical experience in document and data management within an international organization. The intern will collaborate with the Data Management Specialist and other key team members to implement document management practices that align with UNOPS procedures and the project's Standard Operating Procedures (SOP).
Key Responsibilities:
A. Document Organization and Management
Assist in organizing, indexing, and maintaining both physical and digital document repositories to ensure easy access and retrieval.
Help classify and tag documents according to the project’s taxonomy and document management standards.
Support in retrieving and archiving documents, ensuring they are accessible to authorized personnel and stored securely.
Ensure all document management activities comply with UNOPS data protection and privacy policies.
B. Data Analysis, Reporting, and Visualization
Assist in developing reports and dashboards using Looker Studio and BigQuery to support decision-making and project analysis.
Help analyze project-related data to identify trends, areas for improvement, and performance indicators.
Contribute to transforming raw data into actionable insights for internal and external stakeholders.
C. MIS application Testing and Enhancements
Participate in testing the MIS, providing feedback on system performance and identifying areas for improvement.
Assist in documenting the database structure and aligning it with project data management objectives.
Collaborate with the Data Management Specialist to ensure that any necessary system improvements are implemented.
D. Process Standardization and Documentation
Assist in documenting and standardizing document management processes to ensure consistency across the project.
Help in refining and improving standard operating procedures (SOPs) for document and data management.
Work with team members to ensure that the project’s document management systems align with organizational standards.
Help develop training materials and resources for ongoing capacity building within the team.
E. Learning Objectives This internship provides hands-on experience and growth opportunities in the following areas:
Education/Experience/Language requirements
Education and Qualifications:
Applicants must have completed a degree in Information Technology, Computer Science, Information Systems, or a related field from a recognized university in Afghanistan within the last 4 years.
Familiarity with document management, library sciences, or related fields is an asset.
Strong attention to detail, organizational skills, and a methodical approach to handling documents are essential.
Experience:
No specific professional experience is required for this position;however, familiarity with document management practices and data visualization tools is an advantage.
Language requirement:
Fluency in English – both written and oral
Fluency in Dari and Pashto – written and oral
Please click on the below link for actual vacancy announcement to see the complete details and submission guideline as this is only an attempt for attracting female applicants for gender parity in organization. Please make sure you fill your profile/application properly with all relevant details in order to be considered for the next stage of recruitment/selection.
https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=29059
Background Information - UNOPS UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development project... Read More
